TERMS & CONDITIONS OF ENTRY

Club or individual stand space is offered free-of-charge on the understanding that clubs or individual agree to the following Conditions of Entry:

ROYAL DEESIDE MOTOR SHOW PROMOTION:

  • Clubs or Individual will promote The Royal Deeside Motor Show (RDMS) to your Club  or Network Membership via all available media e.g. publication/s, webpages/forums, social media and email, to support us spread the word about the Event;
  • Every effort is made to promote the show to the general public e.g. on social media, websites and at other events throughout the season;
  • Clubs and individuals will make every effort to provide details of their planned RDMS stand display in good time to our marketing and PR teams to use in pre-show publicity.

AT SHOW:

  • Any costs involved in your participation: dressing your stand area (e.g. optional carpet, electrics, graphics etc.), transporting vehicles, accommodating stand 'staff' and insurance will be at your own cost;
  • Please note, exhibitors and their stands may be photographed, filmed or recorded for marketing, broadcast or security purposes during the Show. By attending the show, exhibitors, any staff and/or club members authorise such photography and recording, and permits the Organisers to use their image, likeness and voice for archival and promotional purposes in any and all media, without liability, compensation or credit. If you are including vehicles, images or other products as part of your display it is your responsibility to ensure the owners/suppliers are aware of this.

KEEPING STANDS NON-COMMERCIAL:

Exhibitors may not undertake any atypical commercial activity at the event. For clarity, this means:

  • If you are a Club, you are permitted to sell any club merchandise or branded goods so long as this is a normal club activity; but this must be secondary to your vehicle display;
  • You are only permitted to sell spare parts if this is an on-going enterprise, is run voluntarily for club profit and does not involve a commercial third party;
  • You are not permitted to lend any part of your stand to any commercial company or to sell or promote anything from a stand that is not a part of normal charity activity;
  • Commercial branding and commercial sales personnel are strictly prohibited from your exhibitor stands. It is prohibited to advertise the private sale of any vehicle from a stand.

INSURANCE:

  • Exhibitors are responsible to take out adequate public liability insurance cover (£2 million) if a club or ensure that your motor insurance allows for showcasing your motor publicly;
  • All exhibitors are required to indemnify Etiom Limited, its affiliates, and Venue Owner against loss during the entire tenancy (from arrival on site until exit from site). All exhibits, fittings and all other items brought into the exhibition by the exhibitor or the agents, contractors or other invitees of the exhibitor shall be the sole responsibility of and at the sole risk of the Exhibitor. The Organiser shall not be responsible (other than where loss or damage is caused directly by the negligence of its employees) for any loss or damage to such exhibits, fittings or items however caused.

EXHIBITOR ENTRY:

  • Whilst exhibitor space is provided free of charge upon the terms detailed above, please note that only the Driver is provided with a free entry ticket. Anyone accompanying the Driver will require to purchase a ticket. 

ORGANISER DETAILS:

Etiom Limited, Aberdeen (01224) 507222, E-mail hello@etiom.co.uk